Featured Systems

Equipment Management System.

Control a fleet of machines, equipment, and cars of your company. Carefully monitor your company’s resources and ensure optimal use of them with ASCON’s “equipment management” system with its following advantages:

• It defines all equipment and models of the machines.
• It gives a code to each driver.
• Giving a code for loading places and the type of loading “in the case of transporting concrete, gravel, or any other materials.”
• Close monitoring of equipment delivery to projects.
• It has an equipment rental for projects or external clients.
• Flexibility to replace one equipment with another or stop one.
• Greater ease of tracking responses for transporting concrete, gravel, or any other type of material.
• Print comprehensive reports on the types of equipment and each equipment’s location at the level of each project.
• Integrated reports on the location of equipment and schedule of movements.

Equipment Maintenance System

Manage machinery and equipment maintenance professionally, be aware of spare parts balances in your warehouse. Easily know the spare parts purchase plan according to maintenance schedules, and closely follow your costs and profits with ASCON. The system has many unique functions, which include:

• Plan and monitor periodic and emergency preventive maintenance of machines and tools.
• Integrated reports help the maintenance manager to make the appropriate decision in the fastest time.
• Determine the appropriate time to inform the project manager of stopping operation “when there is a maintenance order for a machine that broke down, or a maintenance appointment” according to the preventive maintenance schedule.
• The warehouse manager warns of the necessity to provide the needs of the required spare parts “in cases of sudden or periodic maintenance” according to the maintenance work orders.
• Facilitates the relationship between the Warehouse Manager and the Purchasing Manager through “Purchase Requisitions for Required Parts.”
• Professional reports provide companies with essential statistics such as “the number of stops and their causes – spent spare parts – preventive maintenance schedules – following up on maintenance work orders.”

 

Maintenance Contracts Monitoring System.

Maintenance has an essential and significant role in extending the lives of machines and equipment and preserving companies’ assets. With “ASCON’s system to follow up maintenance contracts,” you can smoothly manage maintenance contracts for your customers, save a lot of maintenance costs, and benefit from the following advantages:

• Records all maintenance contracts, specifying the beginning and end of each contract.
• Divide the payments into “monthly, semi-annual, annual” or more periods.
• Ease of demonstrating revenue restrictions provided, with monthly closing work.
• Provides continuous alerts on outstanding contracts.
• The system is flexible in making payment movements across all contracts.
• Links all branches “in case there are different branches” all over the kingdom.
• Divides the payments due according to the contract payment methods «advance/delay».
• Gives alerts for contracts that will expire during a specific period.
• High professionalism in contract renewal.
• Customers are billed automatically according to the type of contract.
• Closely tracks all delegates.
• Integrated linkage with systems such as “clients – fund systems – checks – general accounts.”

Workshop and maintenance system.

Follow everything carefully with our system for managing workshops and maintenance. It is integrated management that starts from entering the car into one of your workshops and issuing a work order, through the various maintenance stages, until the purchase and transportation of all required spare parts. Its main activity is the maintenance of others’ cars “customers” with the possibility of maintenance To employees within the company as well.

Our system’s advantages:

• It has high efficiency in saving each car’s data in a vast “database” you have to know the car’s condition and its previous maintenance through a particular file for each vehicle.
• The system saves time and effort to facilitate connection with stores and purchases to provide the required spare parts.
• It enables you to produce various items within the “workshops” and the necessary work for them “maintenance and repair.”
• Greater ease of extracting information complements each other by “linking different departments” such as financial, commercial, administrative and operational, by migrating all operations within the system, and their financial and administrative impact.
• It accurately determines the available balances for spare parts, which helps implement the purchase plan according to the available stocks in the warehouse, and accordance with the regular maintenance schedule.

Transportation and Truck Monitoring System.

• Complete management of the transportation fleet of “locomotives, trailers, and surfaces.” Whether it is transporting “goods to others” as a primary activity or specialized in transporting its customers’ cars from one site to another, or an internal transfer between the facility’s branches, locations, and projects.
• It is accessible to inventor and register vehicles and linking them with the “fixed assets” system.
• The system records the vehicle’s data “model – the year of manufacture,” following up on its particular documents such as “form – insurance – periodic maintenance – spare parts.”
• It is accurate in identifying the types of loads from different shipments to make it easier to determine the tanker’s type and size used to transport this cargo.
• The system defines the types, sizes, and storage capacities of trucks and trailers.
• Integrated management of trips and follow-up, such as “allocation of the tanker, the driver, the route, and appointment.”
• Integrated management for the transportation of cars, vehicles, and goods to others, starting from receiving the car or shipment at the branch, then entering it into the branch parking and settling it on the appropriate trip, according to the required route. Moreover, recording the vehicle or cargo transported data and recording the vehicle’s receipt of shipment and the amount, “if any.”
• Ease of issuing receipts of shipment according to the details of the services provided by trips or transport orders and uploading them to customer accounts at each trip level.
• It has a full link with fixed assets, clients, general accounts systems, and treasury and banking systems.
• Scheduling of trips according to “received vehicles or cargo” and the itinerary of each trip in the cities and branches that it passed through, the vehicles or cargo that were loaded and unloaded throughout the journey, and the drivers who performed the trip.
• The system facilitates the optimal use of transportation while providing support with a set of adequate and brief, or analytical reports for “all departments” such as financial management or operations management.
• The system issues profit reports by comparing revenues to expenditures, whether at the regional, branch, flight, or carrier levels.

Production system monitoring production costs.

• Receives sales orders for the company’s product to be manufactured.
• It has an administration for the production cycle by ordering raw materials from warehouses or purchases and entering them into the production line.
• Accurately calculate the needs of the production process “costs – labor – all requirements” to arrive at a complete product delivered to sales. The sales process is achieved during the following stages:
  • Entering and approving production orders.
  • Determine work orders and their stages of production.
  • Determine the necessary labor and expenses.
  • Submit work orders for the production order.
  • Access to final products that have stock balances available for sale and warehouse operations.

System of tests and quality management

• Gives code for each production test
• Determines the type of test and how it relates to the production process.
• Defines test questions “with their answers”.
• Links the stages of production of certain items with a test number “among test numbers.”
• Starts production tests work by determining the test number and the associated system.
• The system enters the movement of the work order with the examined items.
• The system completes the testing operations on the equipment used in the various production processes.

Planning system

Creates periods of  production plan to develop plans for different systems such as:

• “Annual – monthly” sales plans for the sales representatives, to review the delegates’ target.
• Sales plans for specific quantities of items.
• ‘Annual – monthly’ purchase plans for specific purchases.
• Needs plans.
• Develop and define discretionary budget plans for public accounts.

Equipment maintenance system

• Accurately records all company-owned equipment data with custom codes.
• It determines the spare parts and types of maintenance required for each equipment separately.
• Registers the equipment data “country of origin – the value of its purchase and the depreciation rates”.
• Requests to stop equipment for maintenance, and to set start and end dates for maintenance.
• The system sends a notice of malfunction to the Maintenance Department for inspection and identification of required maintenance.
• The system creates regular maintenance requests for some equipment.

Property management system

Rely on ASCON’s best intelligent real estate system, ensuring professional property management with the following distinct advantages:

• The system registers your company’s property map.
• Accurately records detailed tenant data, whether they are individuals or companies.
• Full connection with the value-added system and calculating it according to the type of activity “commercial or residential.”
• The system prints the company’s rental contracts.
• The system has the advantage of collecting money from tenants according to the type of collection.
• Ease of removing or adding units to the system.
• Full connectivity with public accounts, posting entitlement and reimbursement restrictions, and proof of monthly revenue in a very simplified way.
• The system enables you to amend contracts.
• The contract can include more than one unit within the system.
• Greater ease in making “Hijri and Gregorian” contracts at the level of each contract.
• It gives you a wide range of thorough analytical reports.

Real estate development system «sale and development of land»

• An integrated link between «managing shares – distributing shareholders’ profits – managing contract and construction costs».
• Professionally follows up the process of establishing the shares to form shares and distribute them to shareholders.
• It divides the land into more than one level: “Block – plot – unit” and allocates the units “lands – buildings” to make the project image clear.
• The system helps the administration distribute the business costs «warehouses – suppliers – contractors – distributed indirect expenses for the units.»
• It carefully analyzes each unit’s cost and separates the cost of land from the cost of construction.
• Professionally analyzes the construction cost into more than one component – “materials – construction work – expenses”.
• It analyzes the work according to their classification “Civil – Architectural – Mechanical “in detail.
• Manages the sale of units and emptying, while registering it at the most accurate cost per unit.
• Produces profitability reports of units sold, and the cost of companies sold assists the Marketing Department in pricing units.
• Carefully analyzes each scheme and shows the distribution of profits at the “shares – shareholders” level.
• Preparing the full business cycle «buying lands – dividing and planning them – construction and finishing works – contracting with subcontractors – access to units and plots of land ready for a sale» in the absence of contributions.
• Full connection with the systems of “Accounts – Clients – Suppliers and Stores”.

Admission management system

• It accurately records all the data of students applying to the school or transferring from other schools «student’s name – his religion – his nationality – the govern orate to which he belongs.
• The system facilitates an interview with students’ parents to determine “the student’s admission or rejection” and specifying the reasons for rejection.
• High professionalism in selecting students to be registered in the school, and determining the status of each student “new applicant – transferred from another school.”

 

Student Affairs Management System

• It professionally performs the most basic educational operations:
  • Accommodation students at academic levels.
  • The system distributes the students on buses for transportation.
  • Downloading study materials and distributing students to classes for each stage.
  • The system receives documents and enters seating numbers for each student.
  • Determine school library subscriptions for each class.
  • The system makes a medical card to record medical records for each student.
  • Record students’ absences and warnings; daily.
• The system has an integrated link between the student’s financial position and the school’s account management.
• It accurately records student expenses and divides them in installments.
• Accurately records financial arrears and exemptions.
• Accurately records school payments, tuition, and school fees.
• Monitor students’ grades approved by the “Control” system.
• Raise students’ scores on the Internet to “discover results by seat number.”
• Transferring students to legal affairs “to investigate complaints about students.”
• Suspending and excluding the student if necessary.
• Advantage of withholding exam results in case of non-payment of fees or arrears.

 

School Control Management System

• The distribution of grades to classes and school subjects by dividing the grades for each subject based on several points «Behavior – Attendance – Activity…» to give a final total.
• Registers seating numbers and a password for each student to:
  • Record results through it.
  • Putting the grades obtained by the student in each subject “after the review process.”
• Follow up on the approval of grades and results through the Department of Student Affairs and the School Administration.
• The system transfers the student process from the first semester to the second semester.

Maintenance Contracts Management System

Monitor the delegates more efficiently now with our system. Know the extent of their commitment and the timing of their visit to clients «the time they meet the client and the time the visit ends» and determine what happened during the visit «positive or negative.» Our system facilitates the delegate’s work by giving him continuous updates of the balances of the existing items. Sales offer available, with the speed of preparing the customer’s order during the visit and proof of proceeds and printing of invoices and receipts.

The delegate can also review the available balance with him and know the quantities available in his car or the company’s warehouses. What was finished so far, the graphic statistics for his selling goal, and the near-out of stock available with him in the car.

You can do this with a mobile sales app and more.

 

Task management system

Organize your business faster and simpler with ASCON’s “Task Management System.” It has the highest efficiency and flexibility in following up and directing tasks inside or outside your company. Get analytical reports that measure the speed and accuracy of task execution, control your projects now with faster time and fewer expenses!

• Assigning and distributing tasks to employees and giving a unique code to each employee according to his job.
• Accurate tracking of time spent on tasks.
• The system can professionally monitor the quality of receipt and implementation of tasks to the fullest.
• Enter work tasks and start and end times for each job.
• Ease of directing tasks to another party to complete them if needed.
• The system organizes work within the sections «Sales – Projects – Technical Support,» etc.
• The system gives a code for each department and for each customer of that department, or the companies that this section serves.
• It enables the employee to create a task based on the client’s request, wait for its review from the line manager, and start implementing it after approval.
• Professional reports that measure the size and speed of carrying out tasks and know each department’s profit and loss in the organization.

 

Business flow system

Professional and smart workflow management on various ASCON’s systems to achieve efficiency and harmony in business flow through:

• Determine the systems to be tracked and the users entrusted with the tracking process.
• It enables those responsible for tracking by deciding to approve the movements and procedures on the systems or reject them.
• Determine sending procedures to a specific employee to amend and resend for approval.
• Tracks the user’s pending tasks to accomplish them and make the appropriate decision.
• Monitors the time it takes for users to finish their required and pending tasks.

Clearance and Project System

Follow up projects from the beginning of the technical and financial study, up to the contract stages, with high flexibility in implementation and determining the financial costs, with ASCON’s smart system of “projects and abstracts” with its following advantages:

• It enables you to enter all your tenders, projects, and business items related to them, and determine the costs of implementing each item in terms of «labor – fixed assets – consumables – petty cash.
• Determine precisely the terms of payment at the level of projects. The due dates of each item with the follow-up of collection, with our smart system, also follow the implementation of business items and make abstracts for the companies executing them “clients.”
• He assigns some business items to “subcontractors.” He professionally follows up their implementation, payments due to them, and extracts reports on set work items and their implementation status.
• After performing various operations, full data migration during the process on accounts and supplier clients programs, at high speed, affects customer and supplier account statements and project accounts.
• It accurately determines the bids’ profits, prices, items, and costs, determines the appropriate offer for the client, and the bid start date and the validity of the bid.
• The system divides the clearance into several projects, including direct and sub-business items. It specifies the cost items at the level of each project, the project’s profit, payment terms, and due dates.
• Ease of assigning some project items to “subcontractors” and specifying payment terms and maturity dates.
• The system monitors the works’ implementation by “subcontractors” and the entitlement of extracts and payments.
• The system monitors business items’ implementation with clients, the size of implementation, implementation costs, and migrating them to the related systems.
• Our system monitors the extracts due to the project authorities, their payments, and their transfer to the related systems.
• The system has a professional work scheduling for the project and specifying duration for each task and each main item or sub-item.
• Full linkage with attendance and departure systems enables the project manager to specify that each employee is attached to the items that have been worked on, to determine the share of each item of human resources.
• Ease of uploading an extract of a “subcontractor” to several projects in one extract.

 

Financial and Clearance Monitoring System.

• Accurate and professional reports track the cash flow of projects in its entirety, such as:

Executing business items – submitting it to the consultant for approval – offering the approved extract to the owner – automatic proof of due revenue.

• The system presents reports of expected and accrued revenues during “short or long” periods.
• Submit a statement of due and discontinued payments due to observations that must be met, and issue alerts to “decision-makers” to monitor.
• Recording and following up financial transactions on projects from multiple extracts, starting from “entering the project contract value” until the project’s complete closure.
• Tracking of all operations on extracts “Determining the type of extract” standard, compensatory or final “- recording the initial value and dates of delivery – determining the value of the advance payment and the value of ensuring good execution – monitoring the collection of receivables – recording expenses and fines on implementation.”
• Reports that make it easy for the administration to follow the abstracts in terms of “profit status – the accuracy of implementation,” and make it easier for users to verify the accuracy and completeness of the data they entered.

The system customizes modules that fit the needs of any business according to its distinctive features.