Financial Systems

ASCON Financial Systems

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General Ledger

Features of ASCON General Ledger System

  • The system is capable of handling more than one language in both screens and reports.
  • The system is characterized by a design suitable for working on the same database for multi-branch system and multiple companies.
  • The system is characterized by the possibility of doing a manual to the accounts and cost centers in the form of a multi-level tree.
  • The system is characterized by the possibility of working in one currency or multiple currencies with the flexibility to change the exchange rate of foreign currency.
  • The system is characterized by its support to work on any of the systems commonly known as a daily system (American daily system, the French daily system).
  • The system is characterized by ease of closing work automatically, the transfer of balances of opening accounts to the budget automatically at the end of each accounting period.
  • The system is characterized by the possibility to enter the estimated balances of accounts and compare them with the actual balances monthly and annually, as well as the comparisons of the actual and estimated of the daily entries and report the deviation between them.
  • The system has the ability to distribute to the cost centers manually during the entry process or rates are defined by the user automatically.
  • The system has the ability to query the balance of accounts before and after the transfer to the General Secretary.
  • The system is characterized by the possibility of making periodic restrictions in the case of frequent periodic inputs.
  • The system is fully linked between public accounts and the rest of the systems so that the user can see the restrictions from the subsystem or from the system of the general accounts.
  • The system is characterized by easily analyzing account’s (expenses / income) either by cost centers or monthly.
  • The system is easy to search in so you can search for any amount of money or any name entered by the restrictions in the account, it can also report the limitations of the amount or name to be searched for.
  • The system is characterized by a large number of reports that serve all the needs of financial managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Fixed Asset

Features of Ascon Fixed Assets System

  • The system is characterized by the possibility of classifying the assets into (assets – custody – asset custody).
  • The system is characterized by the possibility of dividing fixed assets into different types and groups in a branched tree form.
  • The system is characterized by recording all fixed asset data such as the original number, the original barcode, the original name, the description, the administrative structure of the original asset, the date of purchase, the purchase value, the depreciation ratio, etc.
  • The system is characterized by the possibility of determining the start date depreciation of the fixed asset, the default age, the transfer of depreciation of assets to the general accounts.
  • The system is characterized by easy processing of operations performed on the original purchase, partial addition, depreciation, total exclusion, and partial exclusion.
  • The system is characterized by the possibility of transferring the asset from the custody of an employee to another employee.
  • The system is characterized by the possibility of transferring the asset from an administrative structure to another administrative structure and load each structure with its depreciation automatically according to the time period in which the original existed in each structure.
  • The system also features the possibility of making partial additions to assets.
  • The system is easy to calculate depreciation of assets and transfer of depreciation restrictions to the general accounts.
  • The system is compatible with the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Accounts Payable

ASCON Accounts Payabel system Advantages

  • The system is characterized by the possibility of structuring suppliers in a branched tree form.
  • The system is characterized by the registration of all the supplier’s personal data, personal and financial and tax, as well as the possibility of linking the delegate with the supplier.
  • The system is characterized by the possibility of identifying the type and activity of the supplier and linking it with the main and subsidiary area.
  • The system has the ability to determine the credit limit for each supplier as well as the grace periods.
  • The possibility of producing a debt reconstruction report for each supplier.
  • The possibility of differentiation between suppliers and subcontractors.
  • The system is characterized by classification of suppliers into different sectors.
  • The system is characterized by the possibility of registration of purchase’s delegates responsible for dealing with the suppliers.
  • The system is distinguished by the possibility of distinguishing between the supplier’s balance of the prepayments, outstanding payments, and retained money with the possibility of extracting a statement of account for each payment type or a combined  account statement of the supplier.
  • The system is characterized by recording all personal and financial supplier data and methods of dealing with each supplier and the registration of the supplier’s delegate.
  • The system is characterized by updating the balances of suppliers depts. and credits according to the purchasing movements.
  • The system has the possibility of payment to the suppliers from the Fund or from the bank or through the accounts.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Accounts Receivable

ASCON Accounts Receivable system advantages:

  • The system is characterized by the possibility of structuring customers in a branched tree form.
  • The system is characterized by the registration of all personal data, personal, financial, tax and sales, as well as the possibility of linking the delegate with the client.
  • The system is characterized by the work of linking the client to the types and activity, sale sector and the area.
  • The system has the ability to determine the credit limit for each customer as well as the grace periods.
  • The system has the possibility of exceptions on exceeding the limits of creditof customers with certain reference, while maintaining the system by the historical record of each customer’s exceptions and indicating the reason for the exception and the exception grantor.
  • he system is characterized by the ability to divide the company’s customers into categories and define different policies for each group of customers.
  • The system is characterized by the possibility of targeted work for the customer’s purchases of items and groups of items as well as the target of the proceeds from the client.
  • The system has the potential to target sales of delegates of items at each customer level.
  • The system is characterized by the control of customer in depts. and the delegate balances.
  • The system is allows the client to deal with more than one delegate and delegates to deal with more than one customer.
  • The system defines the target of the delegates according to the periods determined by the administration (monthly or quarterly).
  • The system is characterized by the possibility of distributing customers to areas and branches.
  • The system is characterized by the possibility of preparing various tables to calculate the debt of the users which allows them to extract the report of the reconstruction of any debt.
  • The system is characterized by the possibility of preparing routes for the delegates and visiting daily and weekly plan.
  • The system is characterized by the possibility of assessing the results of visits of delegates and acknowledging positive and successful visits compared to unsuccessful visits.
  • The system is characterized by the ability to follow customer balances and payment movements from customers.
  • The system is characterized by the ability to register customer complaints and report to deal with them.
  • The system is characterized by linking with loyalty system and calculating points.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Treasury Management System

ASCON Treasury Management System advantages: 

  • The system is characterized by the possibility of adding funds and saving of the company and linked to accounts.
  • The system is characterized by recording the outputs and inputs that are used.
  • The system is characterized by the registration of beneficiaries who are dealt with directly from the Fund without a sub-system.
  • The system is characterized by the registration of the cash that is dealt directly by the Fund without a sub-system.
  • The system is characterized by the possibility of canceling the outputs and inputs debentures ,while retaining them as canceled debentures and not being deleted, for the accuracy of the revision process.
  • The system is characterized by the possibility of transferring from the fund to another fund.
  • The system is characterized by the possibility of transferring from the Fund to the bank.
  • The system is fully linked to customer systems, suppliers, fixed assets, human resources and abstracts.
  • The system is characterized by the possibility of adding cost centers making output and input debentures.
  • The system is characterized by the possibility of printing output and input debentures.
  • The system is characterized by alerting the user to the outstanding movements that must be captured or paid from other systems.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Banks & Printing Checks

ASCON Banks & Printing Checks system Advantages

  • The system is characterized by the possibility of adding all the banks of the company and branches of these banks and linking them to accounts.
  • The system is characterized by the possibility of recording the company’s check books and printing checks from the system.
  • The system is characterized by the registration of beneficiaries dealing directly from the bank without a sub-system.
  • The system is characterized by the registration of bank items with dealing directly by the bank without the existence of a subsidiary system.
  • The system has the ability to record checks received from customers and others.
  • The system is fully linked to customer systems, suppliers, fixed assets, human resources and abstracts.
  • The system is characterized by the possibility of making inbound and outbound  bank transactions.
  • The system has the ability to do transactions from one bank to another bank.
  • The system is has the ability of doing transactions from the bank to the Fund.
  • The system is has the ability of canceling the checks issued as canceled debentures and not deleted permanently.
  • The system has the ability to record bank expenses.
  • The system has the ability of preparing the settlement memorandum of the bank.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Petty Cash Settlement System

ASCON Petty Cash Settlement System advantages:

  • The system is characterized by the ability of adding funds and savings of the company and linking it to accounts.
  • The system is characterized by recording the input and output debentures used.
  • The system is characterized by the registration of beneficiaries who are dealt with directly from the Fund without a sub-system.
  • The system is characterized by the registration of monetary items that are dealt directly by the Fund without a sub-system.
  • The system is characterized by the cancellation of exchange and arrest bonds with retention as canceled bonds and are not deleted for the accuracy of the audit process.
  • The system is characterized by the ability of identifying employees who receive a cash covenant.
  • The system is characterized by the ability of canceling the outputs and inputs debentures ,while retaining them as canceled debentures and not being deleted, for the accuracy of the revision process.
  • The system is characterized by the ability of identifying employees who receive a cash covenant.
  • The system is characterized by the ability of determining the types of monetary covenant granted to employees.
  • The system is characterized by the ability of opening a registry for each type of custody and linking it with the employee as well as determining the maximum amount of custody.
  • The system is characterized by the ability of opening more than one custody to each employee with the control on the total value of the Covenant allowed to the employees.
  • The system is characterized by the ability of filtering each custody on its own with its own bills, and transactions and linking them with the regulations concerned with this custody.
  • The system is fully linked with the systems of accounts and suppliers, customers, projects, abstracts, fixed assets, and human resources etc.
  • The system is characterized by the ability of adding cost centers when the liquidation of the custody.
  • The system is characterized by the ability of printing the covenant debentures.
  • The system is characterized by the ability of tracking and liquidation of operational bills.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Letters of Guarantee System

ASCON Letters of Guarantee System Advantages: 

  • Ascon grantee letter tracking system advantages.
  • The system is characterized by the ability of following letters of guarantee issued or received from other parties.
  • The system is characterized by the ability of classifying the letters of guarantee by type (initial, final, advanced payment).
  • The automatic connection of the system  with all Ascon systems, especially the system of the general accounts and banks and the transfer of process restrictions automatically (issuance costs and renewal and the bank’s commission and insurance is reserved).
  • Linking the system with the necessary data such as bank, project owner, and the supplier, specifying the type of guarantee and the period of validity with the specified commissions and insurance reserved.
  • The system is characterized by the ability of tracking and recording all letters of guarantee operations from issuance – extension – renewal – liquidation.
  • The system is characterized by the ability of tracking the expiry dates of the grantees by more than way according to the type of guarantee or to the bank.
  • The system is characterized by the ability of monitoring the limits of facilities for guarantees according to their types (limit – user – available).
  • The system is characterized by the ability to give alerts to users with the expiration dates of guarantees before ahead to allow the management the opportunity to take the necessary actions ; extension or renewal etc.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Letters of Credit System

ASCON Letters of Credit System advantages: 

  • The system is characterized by the ability of following letters of guarantee issued or received from other parties.
  • The ability of classifying the letters of guarantee by type (initial, final, advanced payment).
  • The automatic connection of the system  with all Ascon systems, especially the system of the general accounts and banks and the transfer of process restrictions automatically (issuance costs and renewal and the bank’s commission and insurance is reserved).
  • Linking the system with the necessary data such as bank, project owner, and the supplier, specifying the type of guarantee and the period of validity with the specified commissions and insurance reserved.
  • The system is characterized by the ability of tracking and recording all letters of guarantee operations from issuance – extension – renewal – liquidation.
  • The system is characterized by the ability of tracking the expiry dates of the grantees by more than way according to the type of guarantee or to the bank.
  • The system is characterized by the ability of monitoring the limits of facilities for guarantees according to their types (limit – user – available).
  • The system is characterized by the ability to give alerts to users with the expiration dates of guarantees before ahead to allow the management the opportunity to take the necessary actions ; extension or renewal etc.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Islamic Loans System

ASCON Islamic Loans Systems advantages: 

  • The system is characterized by the ability to insert all Islamic loan data from (loan applicants – the purpose of the loan – the coding of banks linked to loans – insertion of the restrictions of each bank individually –  and the authorized signatories).
  • The system is characterized by its ability of making a request for the loan by each applicant company.
  • The system is characterized by its ability of  insertion of the loan with the identification of (bank – bank branch loan value – the purpose of the loan – the value of the loan – how to pay – the period of the loan).
  • The system is characterized by the ability to make payment for each loan separately, putting into consideration the branch and the main bank.
  • The system is characterized by the ability of allowing long-term loans.
  • The system is characterized by scheduling all loans according to the method of payment (monthly – quarter of the year – semi-annual – annual).
  • The system is characterized by the ability to record loans associated with the L.C system.
  • The system has the ability to record loans associated with the letter of guarantee system.
  • The system is characterized by the ability to record loans and link them to the abstract system.
  • The system is characterized by the ability of monitoring and following the financial liabilities resulting from the loan each according to its date of entitlement.
  • The system is linked to the VAT system.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.

Tax System (VAT)

ASCON Tax System (VAT) Advantages: 

  • The system is characterized by its ability of defining the type of tax with determining  the duration of tax recognition and  linking the accounts required for each type of tax.
  • The system is characterized by its ability of determining the period of acknowledgment, either monthly / 3 months.
  • The system is characterized by its ability of dividing the items to either base / zero / exempt ratio.
  • The system is characterized by its ability of dividing customers and suppliers into either taxable or exempt.
  • The system is characterized by its ability of dividing the supply areas into either taxable or exempt.
  • The system is characterized by its ability of linking the screen of the issuance of tax documentation of all the systems and processes carried out.
  • The system is characterized by its ability of analyzing the tax documentations of sales and procurement under.
  • The system is characterized by its ability to migrate all operations from different systems to its associated tax calculations.
  • The system is characterized by its ability to issue the tax documentation in the same form as the form that is filled from the site of Zakat and income.
  • The system is characterized by extracting analytical reports either overall or detailed showing the operations of the tax, both the creditor and the debtor with the separation of each classification on its own.
  • The system is characterized by a large number of reports that serve the needs of managers and decision-makers in the institution.
  • The system is characterized by the possibility of extracting all reports in PDF format and exporting all reports on the excel.
  • The system is characterized by the possibility of working through the internal network or access through the Internet as the system is web-enabled.
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